Until 2017, UHY used a paper-based filing system, housing files at three regional offices around the country. When employee information was needed at the company’s headquarters, a local HR team member would have to scan and convert an employee file into an emailable PDF, or even physically mail the entire folder. During this time, UHY began its evolution from a smaller, more decentralized firm to a larger, national entity that strived to operate as a shared-services organization. UHY selected Employee File Management, and went live in October 2017.
"UltiPro works alongside Employee File Management to advance our vision of a shared-services organization. With Employee File Management, HR team members based anywhere can digitize files and add them to the solution, and easily collaborate on the documents that are inside. These two solutions have helped make for a more national, cohesive HR team."
- HR team members based anywhere can digitize files and add them to the solution, and easily collaborate on the documents that are inside.
- Company has been able to achieve significant savings with Employee File Management by eliminating paper and reducing the HR team’s manual tasks, all while increasing access to HR documentation which is now secure and accessible 24 hours a day.
- The company was able to dismantle its regional file hubs and move everything to the cloud.
- Employee File Management makes it much easier for company to share documents with external third parties securely.